Be aware that substantial savings can be realized by ordering these services by the deadline dates. Several order forms in the manual do not carry deadline dates. While on-site prices may be identical to pre-show prices for these services, exhibitors are urged to place orders in advance.
| Date | Required Order Form | Section |
| 6 May | Conference Locator ad space reservation |
Promoting Your Company
|
| 21 May | Exhibitor Tech Talk Request Form | Promoting Your Company |
| 25 May | Conference Locator final materials due | Promoting Your Company |
| 30 May | Lead retrieval systems (Early Bird advance rate) | Official Contractors |
| 3 June | Demonstrator/translator service - Deadline to cancel service with only a 10% processing fee | Official Contractors |
| 7 June | Exhibitor Appointed Contractor: “Notice of Intent to Use EAC” Form and the Certificate of Insurance Information due | Rules & Regulations |
| 10 June | Exhibitor Convention Center Meeting Room Request Form | Registration, Hotels, Travel, and Meeting Rooms |
| 12 June | Pre-Registered Media List will be available | Promoting Your Company |
| 17 June | Exhibitor Suite Request Form | Registration, Hotels, Travel, and Meeting Rooms |
| 17 June | After this date, hotel rooms and rates requested are based on availability | Registration, Hotels, Travel, and Meeting Rooms |
| 21 June | Booth Security Order Form – Incentive Pricing Deadline | Official Contractors |
| 26 June | Discount Rate Cut-off for Electrical and Plumbing Services | Official Contractors |
| 26 June | Freeman furnishings, carpet, cleaning, rental exhibits, accessories, installation & dismantling labor, freight handling, signs/graphics, computer and audio/visual | Official Contractors |
| 26 June | Third-party authorization | Official Contractors |
| 27 June | Lead retrieval systems (Advance Pricing Deadline) | Official Contractors |
| 28 June | Media Tour Request Form | Promoting Your Company |
| 28 June | Exhibitor Hotel Meeting Space Request | Registration, Hotels, and Meeting Rooms |
| 1 July | Exhibitor Badges | Registration, Hotels, Travel, and Meeting Rooms |
| 3 July | Incentive Pricing Deadline for Internet Orders Received With Payment | Official Contractors |
| 5 July | After this date, one night's room and tax are non-refundable | Registration, Hotels, Travel, and Meeting Rooms |
| 10 July | Freeman Exhibit Transportation & Freeman International Exhibits Transportation – deadline date for shipments to arrive at the Freeman Warehouse | Official Contractors |
| 12 July | All changes and cancellations are to be made directly with assigned hotels | Registration, Hotels, Travel, and Meeting Rooms |
| 18 July | Freeman Exhibit Transportation & Freeman International Exhibits Transportation – Freeman will begin accepting shipments at SIGGRAPH 2013 | Official Contractors |