Deadline Date Checklist

Be aware that substantial savings can be realized by ordering these services by the deadline dates. Several order forms in the manual do not carry deadline dates. While on-site prices may be identical to pre-show prices for these services, exhibitors are urged to place orders in advance.

Date Required Order Form Section
6 May Conference Locator ad space reservation

Promoting Your Company

 

21 May Exhibitor Tech Talk Request Form Promoting Your Company
25 May Conference Locator final materials due Promoting Your Company
30 May Lead retrieval systems (Early Bird advance rate) Official Contractors
3 June Demonstrator/translator service - Deadline to cancel service with only a 10% processing fee Official Contractors
7 June Exhibitor Appointed Contractor: “Notice of Intent to Use EAC” Form and the Certificate of Insurance Information due Rules & Regulations
10 June Exhibitor Convention Center Meeting Room Request Form Registration, Hotels, Travel, and Meeting Rooms
12 June Pre-Registered Media List will be available Promoting Your Company
17 June Exhibitor Suite Request Form Registration, Hotels, Travel, and Meeting Rooms
17 June After this date, hotel rooms and rates requested are based on availability Registration, Hotels, Travel, and Meeting Rooms
21 June Booth Security Order Form – Incentive Pricing Deadline Official Contractors
26 June Discount Rate Cut-off for Electrical and Plumbing Services Official Contractors
26 June Freeman furnishings, carpet, cleaning, rental exhibits, accessories, installation & dismantling labor, freight handling, signs/graphics, computer and audio/visual Official Contractors
26 June Third-party authorization Official Contractors
27 June Lead retrieval systems (Advance Pricing Deadline) Official Contractors
28 June Media Tour Request Form Promoting Your Company
28 June Exhibitor Hotel Meeting Space Request Registration, Hotels, and Meeting Rooms
1 July Exhibitor Badges Registration, Hotels, Travel, and Meeting Rooms
3 July Incentive Pricing Deadline for Internet Orders Received With Payment Official Contractors
5 July After this date, one night's room and tax are non-refundable Registration, Hotels, Travel, and Meeting Rooms
10 July Freeman Exhibit Transportation & Freeman International Exhibits Transportation – deadline date for shipments to arrive at the Freeman Warehouse Official Contractors
12 July All changes and cancellations are to be made directly with assigned hotels Registration, Hotels, Travel, and Meeting Rooms
18 July Freeman Exhibit Transportation & Freeman International Exhibits Transportation – Freeman will begin accepting shipments at SIGGRAPH 2013 Official Contractors